Services Provided
FINANCIAL SERVICES (State and Trust Funds)
- Process financial transactions (budget revisions, check requests, purchase orders) and provide audit trail
- Provide fiscal oversight for trust and state funds (reviewing forms, auditing invoices, posting encumbrances, reconciling account reports, distributing monthly financial reports)
- Train personnel on fiscal management of financial accounts and forms preparation and serve as resource regarding accounting policies and procedures
- Development of departmental budgets
- Approve fund expenditures
- Invoice for faculty practice contracts
- Develop and maintain financial tracking systems
- Generate and reconcile financial reports
- Maintain investment accounts and provide related status reports
- Forecast personnel and non-personnel expenditures
- Data management
GRANTS FINANCIAL MANAGEMENT
- Process financial transactions (budget revisions, check requests, purchase orders, travel forms) and provide audit trail
- Provide fiscal oversight for grants (reviewing forms, auditing invoices, posting encumbrances, reconciling account reports, distributing monthly financial reports)
- Prepare budgets for grant proposals and progress reports and notice of termination reports for grants.
- Train personnel on fiscal management of financial accounts and forms preparation and serve as resource regarding accounting policies and procedures
- Prepare reports on status of funded and pending grants
- Approve fund expenditures
- Develop and maintain financial tracking systems
- Generate and reconcile financial reports
- Data management
FACILITIES MANAGEMENT
- Schedule and coordinate building renovations
- Maintenance and repairs (elevator, plumbing, lighting, etc.)
- Purchase new furniture and maintain furniture inventory
- Historical inventory
- Issue and control keys to building
- Coordinate building safety and security
- Signage
- Store or dispose of surplus furniture and office equipment
- Office environment
- Coordinate telecommunications services (telephone, voice mail, fax lines, pagers, and conference calls)
- Design room layouts
- Space utilization
- Coordinate special housekeeping services
- Coordinate recycling
- Data management
HUMAN RESOURCES MANAGEMENT
- Oversee performance management
- Conduct employee counseling/conflict resolution
- Analyze and create position descriptions
- Distribute payroll checks and direct deposit stubs
- Process faculty (Faculty Positions Available) and staff recruitment and appointments, and faculty reappointments
- Process faculty and staff promotions, terminations and salary source or FTE changes
- Process temporary staff and student appointments, terminations, and salary source or FTE changes
- Ensure and report health and safety compliance
- Verify licensure and credentials
- Process faculty salary increases
- Maintain employee leave records
- Update School of Nursing organization charts
- Parking allocation (School of Nursing Parking Policy)
- Employee recognition/retention
- Reporting and forecasting
- Data management
