Faculty and Staff Orientation

Welcome to the University of North Carolina at Chapel Hill School of Nursing!

We’re so glad you’ve joined us and look forward to working with you.

The following information is designed to help you get oriented to UNC, the School of Nursing (SON) and your new role here as quickly and thoroughly as possible. It’s a lot of information, so it might be worth bookmarking this page for easy reference later or downloading the Orientation Welcome Booklet.

If you have questions about anything you see here, please contact the School of Nursing Office of Human Resources at sonhr@unc.edu or 919-843-6761, or speak with your division manager. They’re happy to help!

Questions?

If you have questions about anything you see here, please contact the School of Nursing Office of Human Resources at sonhr@unc.edu or 919-843-6761, or speak with your division manager. They’re happy to help!


Getting Started

Let’s get to it! The first actions that you will need to complete to finalize your employment with the University of North Carolina School of Nursing can be found in the tabs below. These requirements apply to all employees.

The following security measures must be completed by all employees:

  • Background check: All prospective employees of UNC are required to undergo a background check as a condition of employment. A representative of the SON’s Office of Human Resources (HR) will be in touch with instructions to complete the background check, which will be emailed directly to you from the University’s vendor, CastleBranch.
  • Confidentiality statement: All prospective employees are likewise required to sign a confidentiality statement, which will be sent to you by email from HR along with instructions for how to complete and sign it.

Required Forms

All employees are required to complete the following forms:

You may be required to fill out additional forms depending on your employment category. Please refer to the relevant tab below. Staff (SHRA) do not have any additional required forms.

Faculty (EHRA) +

All faculty must provide an official transcript for their highest earned degree. Additionally, all faculty are required to complete the following forms in addition to those listed in the previous section.

  • AP-2:  Please complete sections 1-8 of the linked form.
  • AP-2a: Please sign and date both the top and bottom sections of the linked form.

Faculty teaching undergraduate courses must also complete the following documents:

Temporary Employees +

All temporary employees have the following requirements in addition to those listed in the previous section.

Note: University Temporary Service (UTS) employees may have additional requirements. Please consult your hiring manager or contact utspayroll@unc.edu.

Student Employees and Postdoctoral Researchers +

Student employees and postdoctoral researchers must fill the following forms and return them to the Office of Human Resources:

  • AP-2:  Please complete sections 1-8 of the linked form.
  • AP-2a: Please sign and date both the top and bottom sections of the linked form.

Faculty teaching undergraduate courses must also complete the following documents:


Compliance Requirements

All employees must complete Family Educational Rights and Privacy Act (FERPA) training within one week of their hire date. Please refer to your employment category below ensure that you have met all other relevant requirements. Those working in clinical settings should review the SON Guidelines for Professional Malpractice Coverage. This coverage primarily pertains to employees who work with patients on a routine basis. If you aren’t sure whether you fall into this category, please ask your division manager.

Faculty (EHRA) +

  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.

Registered nurses:

  • RN licensure (only required if you are a registered nurse)
  • AHA CPR Certification — Only required for faculty who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.

External Professional Activities for Pay (EPAP)

Grant-funded positions:

  • ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
  • PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.

Staff (SHRA) +

All staff:

  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.

Registered nurses:

  • RN licensure (only required if you are a registered nurse)
  • AHA CPR Certification — Only required for staff who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.

Grant-funded positions:

  • ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.

Student Employees and Postdoctoral Researchers +

All academic staff:

  • HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.

Registered nurses:

  • RN licensure: Licensure is only required for those teaching in the undergraduate program.
  • AHA CPR Certification — Only required for employees who are registered nurses and whose employment involves contact with patients. If you aren’t sure whether you fall into this category, please ask your division manager.

Grant-funded positions:

  • ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis.  The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
  • PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.

Note: Please refer to the Initial and Continuing Requirements document for a more detailed version of compliance requirements, such as required immunizations or tests and licensure requirements. These requirements are mostly applicable to faculty but may be relevant for some other employees.


Payment and Benefits

Faculty (EHRA) +

Insurance and Other Benefits

Benefits

Please click here to review your options and sign in. Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!

Liability Insurance

Undergraduate Faculty who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

Getting Paid and Recording Leave
  • Paychecks—Faculty members typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print.
  • Monthly Pay Schedule
  • University Holidays
  • All requests for leave and travel should be submitted through NurSYS.  Requests are routed electronically to your supervisor for approval.  Once requests are approved, the requestor receives email notification with the option to add the leave to your calendar, which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official record of leave earned and used for 12-month employees. TIM is located in Connect Carolina.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

Staff (SHRA) +

Insurance and Other Benefits

Benefits

Please click here to review your options and sign in. Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!

Liability Insurance

Undergraduate Faculty and Teaching Fellows who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.

You can find our SON Standard on Professional Malpractice Coverage policy here.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

Getting Paid and Recording Leave
  • Paychecks—Staff receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print your most recent paystub.
  • Biweekly Pay Schedule
  • University Holidays
  • All requests for Leave and Travel should be entered in the new form located in NurSYS.  These requests can be automatically added to your Outlook calendar which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official record of leave earned and used for 12-month employees. TIM is located in Connect Carolina.
    • During your first week, please take the quick online tutorial (links below) and print the training certificate at the end. You’ll need to turn the certificate in to the School of Nursing Office of Human Resources in Carrington 108A. Deadline: Your first week.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

Temporary Employees +

Getting Paid and Recording Leave
  • Biweekly Paychecks—Temporary employees and student assistants receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print your most recent paystub. Biweekly Pay Schedule

Student Employees and Postdoctoral Researchers +

Insurance and Other Benefits

Student Blue RA/TA and PostDoc Insurance

Liability Insurance

Undergraduate Faculty and Teaching Fellows who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.

You can find our SON Standard on Professional Malpractice Coverage policy here.

Hospital Computer System and ID

If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.

If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.

Getting Paid and Recording Leave
  • Monthly Paychecks—TAs, RAs, GAs and PostDocs typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left.  Select “View Paycheck” to view and print. Monthly Pay Schedule
  • University Holidays
  • All requests for Leave and Travel should be entered in the new form located in NurSYS.  These requests can be automatically added to your Outlook calendar which should be visible to everyone.
    • Detailed instructions for entering and approving leave requests can be found here.
  • TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official rsystem for recording your time. TIM is located in Connect Carolina.
    • During your first week, please take the quick online tutorial (links below) and print the training certificate at the end. You’ll need to turn the certificate in to the School of Nursing Office of Human Resources in Carrington 108A. Deadline: Your first week.
  • Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
  • UNC Academic Calendar

Carrington Hall

The School of Nursing is located in Carrington Hall on the corner of S. Columbia Street and Medical Drive. The mailing address is:

 

UNC School of Nursing
Carrington Hall | Campus Box 7460
Chapel Hill, NC 27599-7460

 

You will receive keys to your office on your first day from your supervisor. If you would like to arrange for early key pick-up please contact our Facilities Manager, Sam Deal, who will make arrangements for you.

 

After hours building access is granted by Sam Deal. You must use your One Card to enter Carrington Hall after hours

Carrington Hall Emergency Procedures

Making Room Reservations +

Rooms can be reserved through Microsoft Outlook. Instructions can be found here.

Computer & Phone Setup +

The SON’s Office of Information and Instructional Technologies (IIT) is available to assist you with all manner of computer needs and online resources.

You can submit an email Help Request to the IIT team at sonhelp@unc.edu.

Please find instructions here for setting up your personal voicemail box for your desk phone.

Getting to Work and Parking

You’ve probably heard: parking at UNC is limited and, with the exception of a few visitor pay lots, requires a valid permit. Parking permits are assigned based on total state service and the number of permits that are allocated to the School of Nursing.

Chapel Hill and the Triangle area have the following public transit options with aids to help you get where you’re going:

There are Park & Ride options available for faculty and staff who choose not to apply for on-campus parking and for those not eligible to receive a parking permit due to the lack of years of service. Speak with Charlene Womble about these when you arrive.

You have the opportunity to apply for parking each year in May should your needs change. You will be notified when the enrollment period opens each year.