Welcome to the University of North Carolina at Chapel Hill School of Nursing!
We’re so glad you’ve joined us and look forward to working with you.
Questions?
Please contact the School of Nursing Office of Human Resources at HR@son.unc.edu or 919-843-6761 or speak with your supervisor.
Getting Started
The first actions that you will need to complete to finalize your employment with the University of North Carolina School of Nursing can be found in the tabs below. These requirements apply to all employees.
Security
The following security measures must be completed by all employees:
- Background check: All prospective employees of UNC are required to undergo a background check as a condition of employment. A representative of the SON’s Office of Human Resources (HR) will be in touch with instructions to complete the background check, which will be emailed directly to you from the University.
- Confidentiality statement: All prospective employees are required to sign a confidentiality statement. A link to the SONHR portal, along with instructions for completing and signing the form electronically, will be sent to you by email.
Identification and Email Setup
In order to get going, you will need a PID number, an Onyen ID and a UNC One Card.
- Your PID is your Personal ID, a 9-digit number the University uses to identify you. It’s created by UNC Human Resources as soon as you accept your position. It will be printed on your UNC One Card if you need help remembering it in the future.
- Your Onyen. You’ll see it mentioned everywhere, and you’ll use it constantly. Short for “Only Name You’ll Ever Need,” your Onyen is your login ID to most University (and SON) networks. To learn more about obtaining an Onyen, please visit the website here.
- The UNC One Card is your campus ID card (and much more—for instance, your One Card is used for obtaining access to Carrington Hall after hours). You’ll make a trip to the One Card office your first week on the job to have your photo taken and to pick up your card.
Once you have a PID and Onyen, you may activate a UNC email account by following the instructions located online here.
Health and Safety Requirements
All UNC employees are required to complete a one-time online Health & Safety Employee Orientation based on their work environment. There are only 3 work environments to choose from for the School of Nursing: Office, Clinical or Laboratory.
If you are not sure which environment you will be working in, please discuss with your supervisor.
Additionally, all SON faculty are required to consult the SON’s Health and Safety Requirements to ensure they are in compliance with specific clinical sites and settings. If you have questions, please contact the Clinical Support Division.
NOTE: If you are in a Clinical Environment, please review the SON’s Infectious and Communicable Disease Control Policy.
Required Forms
All employees are required to complete the following forms:
- Emergency Contact Form: All employees must provide their home address, phone number and emergency contact information. The linked document may be submitted electronically.
- I-9 Verification: By law, I-9 verification must be completed in person. Please contact the Office of Human Resources at sonhr@unc.edu or 919.843.6761 to schedule an appointment and ascertain the appropriate documentation.
- Federal Withholding (W-4) Form: This form is submitted electronically and will be provided to you by the Office of Human Resources.
- North Carolina Withholding (NC-4) Form: This form is submitted electronically and will be provided to you by the Office of Human Resources.
You may be required to fill out additional forms depending on your employment category. Please refer to the relevant tab below. Staff (SHRA) do not have any additional required forms.
SON Human Resources will provide forms needed. Please email sonhr@unc.edu with any questions.
All temporary employees have the following requirements in addition to those listed in the previous section.
Note: University Temporary Service (UTS) employees may have additional requirements. Please consult your hiring manager or contact utspayroll@unc.edu.
SON Human Resources will provide forms needed. Please email sonhr@unc.edu with any questions.
Compliance Requirements
All employees must complete Family Educational Rights and Privacy Act (FERPA) training within one week of their hire date. Please refer to your employment category below ensure that you have met all other relevant requirements. Those working in clinical settings should review the SON Guidelines for Professional Malpractice Coverage. This coverage primarily pertains to employees who work with patients on a routine basis. If you aren’t sure whether you fall into this category, please ask your supervisor.
- HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
External Professional Activities for Pay (EPAP)
- External Professional Activities for Pay (EPAP) requests should be submitted for prior approval into the online AIR system pursuant to the Board of Governors’ Policy on External Professional Activities. Please use your Onyen and password to access the system.
- For more information on EPAP, please visit the University’s EPAP policy page. The University, through the Office of University Counsel, collects and reports External Professional Activities for Pay as required in the Board of Governors’ Policy on Conflict of Interest and Commitment.
- Please direct any questions to epap@unc.edu
Grant-funded positions:
- ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis. The email will contain a link to the ECRT website which will require you to login using your Onyen and password.
Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
- PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.
All staff:
- HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
Grant-funded positions:
- ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis. The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
All academic staff:
- HIPAA Certification — Should be completed within your first week from assignment of PID number or hire date.
Grant-funded positions:
- ECRT System (Effort Certification) — If any part of your pay is from a grant account, you will receive an ECRT reminder via email on a semi-annual basis. The email will contain a link to the ECRT website which will require you to login using your Onyen and password. Once you login, your ECRT record will show the distribution of all your salary funding sources by percentage. You will need to verify the funding sources and percentages, then approve your record.
- PIs, Co-PIs and consultants are required to complete the human subjects education and have an OSR certificate added to their project folder in the IRB office.
Note: Please refer to the Initial and Continuing Requirements document for a more detailed version of compliance requirements, such as required immunizations or tests and licensure requirements. These requirements are mostly applicable to faculty but may be relevant for some other employees.
Payment and Benefits
Insurance and Other Benefits
Benefits
Please click here to review your options and sign in. Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!
Liability Insurance
Undergraduate Faculty who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.
Hospital Computer System and ID
If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.
If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.
Getting Paid and Recording Leave
- Paychecks—Faculty members typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left. Select “View Paycheck” to view and print.
- Monthly Pay Schedule
- University Holidays
- All requests for leave and travel should be submitted through NurSYS. Requests are routed electronically to your supervisor for approval. Once requests are approved, the requestor receives email notification with the option to add the leave to your calendar, which should be visible to everyone.
- TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official record of leave earned and used for 12-month employees. TIM is located in Connect Carolina.
- Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
- UNC Academic Calendar
Insurance and Other Benefits
Benefits
Please click here to review your options and sign in. Please note that you have 30 days from your start date to enroll in your benefits plan, so don’t delay!
Liability Insurance
Undergraduate Faculty and Teaching Fellows who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.
Hospital Computer System and ID
If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.
If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.
Getting Paid and Recording Leave
- Paychecks—Staff receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left. Select “View Paycheck” to view and print your most recent paystub.
- Biweekly Pay Schedule
- University Holidays
- All requests for Leave and Travel should be entered in the new form located in NurSYS. These requests can be automatically added to your Outlook calendar which should be visible to everyone.
- TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official record of leave earned and used for 12-month employees. TIM is located in Connect Carolina.
- During your first week, please take the quick online tutorial (links below) and print the training certificate at the end. Deadline: Your first week.
- Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
- UNC Academic Calendar
Getting Paid and Recording Leave
- Biweekly Paychecks—Temporary employees and student assistants receive paychecks every other Friday except when holidays fall on a Friday. When that happens, paychecks are received immediately prior to the holiday. If your start date is after the first day of a two-week pay period, it’s possible your first paycheck will be delayed due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left. Select “View Paycheck” to view and print your most recent paystub. Biweekly Pay Schedule
Insurance and Other Benefits
Student Blue RA/TA and PostDoc Insurance
Liability Insurance
Undergraduate Faculty and Teaching Fellows who teach or supervise students in hospital settings are covered under the School’s blanket liability policy that covers undergraduate students. Nonetheless, individual liability coverage is strongly recommended.
Hospital Computer System and ID
If you need access to the UNC Hospitals CIS computer system or a UNC Hospital photo ID badge, please contact your division manager.
If you have any questions, please contact the School of Nursing Office of Human Resources at 919-843-6761.
Getting Paid and Recording Leave
- Monthly Paychecks—TAs, RAs, GAs and PostDocs typically receive paychecks on the last working day of each month except for December when paychecks are received prior to Winter Break. If your start date is after the fifteenth of the month, there is a possibility that your first paycheck will be on the last working day of the following month due to payroll deadlines. To view your paystub, login to ConnectCarolina (faculty, staff and alumni)” with your Onyen, then click on the “SelfService” tab on the left. Select “View Paycheck” to view and print. Monthly Pay Schedule
- University Holidays
- All requests for Leave and Travel should be entered in the new form located in NurSYS. These requests can be automatically added to your Outlook calendar which should be visible to everyone.
- TIM System—Once your leave is taken, it should be entered in TIMS (Time Information Management System), the University’s official rsystem for recording your time. TIM is located in Connect Carolina.
- During your first week, please take the quick online tutorial (links below) and print the training certificate at the end. You’ll need to turn the certificate in to the School of Nursing Office of Human Resources in Carrington 108A. Deadline: Your first week.
- Please submit all External Professional Activities for Pay (EPAP) requests in advance via the online AIR system.
- UNC Academic Calendar
Getting to Work and Parking
Parking at UNC is limited and, with the exception of a few visitor pay lots, requires a valid permit. Parking permits are assigned based on total state service and the number of permits that are allocated to the School of Nursing.
- Speak with your supervisor to make parking or other transit arrangements for your first day(s) at the SON to ensure there are no surprises.
- Once you’re here, please inquire about or apply for parking with the SON Parking Coordinator, Charlene Womble, at 919-966-9943 or in AOB – Office 2510.
- Faculty, please contact Charlene Womble, at 919-966-9943 or in AOB – Office 2510.
Chapel Hill and the Triangle area have the following public transit options with aids to help you get where you’re going:
- Chapel Hill Transit
- Durham Area Transit Authority (DATA)
- Go Triangle
There are Park & Ride options available for faculty and staff who choose not to apply for on-campus parking and for those not eligible to receive a parking permit due to the lack of years of service.
You have the opportunity to apply for parking each year in May should your needs change. You will be notified when the enrollment period opens each year.
